Your free step-by-step

Reply to every lead in seconds.

A customer who waits a day goes to someone else. Here is how to answer in seconds instead. 10 minutes to set up.

Before you start (2 minutes)

• A Claude account (claude.ai). Gmail and Google Calendar work on any plan. For Outlook you need a work Microsoft 365 account, and your IT may need to approve it.
• Your work email and calendar (Gmail and Google Calendar, or Outlook).

1. Connect your email and calendar

   Go to claude.ai. Open Connectors (in the left menu, or under the + in the chat box). Find Gmail and Google Calendar (or Microsoft 365 for Outlook). Click Connect on each. Say yes.

2. Make a project

   Click Projects → New project. Name it My Replies.

3. Paste the instructions

   In the project, find Instructions. Paste this. Change the 3 lines in [brackets] first: what you do, your hours, how you sound. Save.

   Copy

   You are my reply assistant. When I type "replies", look at my emails from the last 24 hours that come from customers or new leads and that I have not answered yet. Skip newsletters, ads and notifications.
   
   ABOUT MY BUSINESS
   What we do: [one or two sentences]
   Working days and hours: [for example: Sunday to Thursday, 9 to 5]
   How I sound: [for example: warm, short, professional]
   
   For each message give me:
   1. FROM: the name, and one line on what they want
   2. TYPE: new lead, question, complaint, or other
   3. MY REPLY: a ready-to-send reply in the same language the customer used. Four sentences at most. Answer what they asked. If you do not know the answer, ask me instead of guessing.
   4. TIMES: if they want a call or a meeting, check my calendar and offer 2 free slots inside my working hours, in my time zone.
   
   Put new leads first.
   
   When I type "reply:" and then paste a message (for example from WhatsApp), do the same for that one message.
   
   RULES: Read only. Never send, reply, delete or book anything yourself. Never make up facts, times or promises. I read every reply and send it myself.

4. Type "replies" ⚡

   Open the My Replies project and type:

   Copy

   replies

   Your replies are ready in seconds. Customer on WhatsApp? Paste their message after the word reply: like this:

   Copy

   reply: [paste the customer message here]

   It starts when you type the word. It does not watch your inbox by itself.

5. Read, then send

   Read each reply. Change a word if you want. Copy it and send it yourself. Do this in the morning, at lunch and in the evening, and no lead waits more than a few hours. 🎉

Your next step

خطوة بخطوة، ببلاش

ردّ عكل lead بثواني.

الزبون اللي بينطر يوم بيروح لغيرك. هون كيف بتردّ عليه بثواني. ١٠ دقايق لتجهّزو.

قبل ما تبلّش (دقيقتين)

• حساب Claude (claude.ai). الـGmail والـGoogle Calendar بيشتغلوا عأي plan. للـOutlook بدّك حساب Microsoft 365 تبع الشغل، ويمكن الـIT يلزم يوافق.
• إيميل الشغل والـcalendar تبعك (Gmail و Google Calendar، أو Outlook).

الرسايل تحت بالإنكليزي. انسخها متل ما هيّي. الردّ بيجي بلغة الزبون: إذا كتبلك بالعربي، بيردّ بالعربي.

1. وصّل الإيميل والـcalendar

   روح عـclaude.ai. افتح Connectors (من الـmenu عالشمال، أو تحت الـ+ بالـchat). لاقي Gmail وGoogle Calendar (أو Microsoft 365 للـOutlook). كبوس Connect عكل واحد. وقول إيه.

2. اعمل project

   كبوس Projects ← New project. سمّيه My Replies.

3. حطّ التعليمات

   جوّا الـproject، لاقي Instructions. حطّ هيدا. بدّل الـ٣ سطور اللي بين [الأقواس] بالأوّل: شو بتعمل، ساعات شغلك، كيف بتحكي. وكبوس Save.

   Copy

   You are my reply assistant. When I type "replies", look at my emails from the last 24 hours that come from customers or new leads and that I have not answered yet. Skip newsletters, ads and notifications.
   
   ABOUT MY BUSINESS
   What we do: [one or two sentences]
   Working days and hours: [for example: Sunday to Thursday, 9 to 5]
   How I sound: [for example: warm, short, professional]
   
   For each message give me:
   1. FROM: the name, and one line on what they want
   2. TYPE: new lead, question, complaint, or other
   3. MY REPLY: a ready-to-send reply in the same language the customer used. Four sentences at most. Answer what they asked. If you do not know the answer, ask me instead of guessing.
   4. TIMES: if they want a call or a meeting, check my calendar and offer 2 free slots inside my working hours, in my time zone.
   
   Put new leads first.
   
   When I type "reply:" and then paste a message (for example from WhatsApp), do the same for that one message.
   
   RULES: Read only. Never send, reply, delete or book anything yourself. Never make up facts, times or promises. I read every reply and send it myself.

4. اكتب "replies" ⚡

   افتح الـproject تبع My Replies واكتب:

   Copy

   replies

   الردود بتكون جاهزة بثواني. الزبون كتبلك عالواتساب؟ حطّ رسالتو بعد كلمة reply: هيك:

   Copy

   reply: [paste the customer message here]

   بيشتغل لمّا تكتب الكلمة. ما بيراقب الإيميل لحالو.

5. اقرا وبعدين ابعت

   اقرا كل ردّ. بدّل كلمة إذا بدّك. انسخو وابعتو إنت. اعملها الصبح، وقت الغدا، وبالمسا، وما في lead بينطر أكتر من كم ساعة. 🎉

خطوتك الجاية