Your free step-by-step

Your meeting writes its own minutes.

A cost engineer I know built this in one day. He used to lose an hour after every meeting, writing who said what. Not anymore.

Before you start (2 minutes)

• A Claude account (claude.ai). The free plan works for short meetings. A long transcript may need a paid plan.
• A transcript of your meeting. Zoom, Teams and Google Meet can all save one (on some plans). No transcript? Rough notes work too.

1. Get the transcript

   After the meeting, open your meeting app. Find Transcript. Copy it, or save the file.

2. Make a project

   Go to claude.ai. Click Projects → New project. Name it My Minutes.

3. Paste the instructions

   In the project, find Instructions. Paste this. Save.

   Copy

   You are my meeting-minutes assistant. When I paste a meeting transcript or notes, do this:
   
   PART 1: THE MINUTES
   - Meeting title, date, and who was there (names from the transcript)
   - Decisions: a short bullet list of what was agreed
   - Action table with 3 columns: WHO, WHAT, BY WHEN
   - Open questions: things that were raised but not answered
   
   PART 2: ONE MESSAGE PER PERSON
   For every person who has an action, write a short message I can send them (WhatsApp or email style, 3 sentences at most): say hi, say what they own from the meeting, and say the date. Polite and clear.
   
   RULES:
   - Use only what is in the transcript. Never invent an owner, a task or a date.
   - If an action has no owner or no date, write NOT SAID in that cell and list it under "Needs your decision".
   - Write in the language of the meeting. If the meeting was in Arabic, write in Arabic.
   - Do not send anything. I read it and send it myself.

4. Paste your transcript 📝

   Open the My Minutes project. Type the word below, then paste the whole transcript under it.

   Copy

   Minutes:
   [paste the transcript here]

   You get the minutes and one message per person.

5. Check, then send

   Look at the NOT SAID list first. Fill the gaps by telling Claude:

   Copy

   Fix this: Rami's deadline is Monday. Update the minutes and his message.

   Then copy each message and send it yourself. The meeting is over, and everyone already knows their job. 🎉

Your next step

خطوة بخطوة، ببلاش

الاجتماع بيكتب المحضر حالو.

في مهندس تكاليف بعرفو عمل هالشي بنهار واحد. كان يضيّع ساعة بعد كل اجتماع ليكتب مين قال شو. هلّق ما عاد يضيّعها.

قبل ما تبلّش (دقيقتين)

• حساب Claude (claude.ai). الـplan المجاني بيمشي للاجتماعات القصيرة. الـtranscript الطويل ممكن يحتاج plan مدفوع.
• transcript للاجتماع. Zoom و Teams و Google Meet كلن بيقدرو يحفظوه (عبعض الـplans). ما في transcript؟ ملاحظاتك السريعة بتمشي كمان.

الرسايل تحت بالإنكليزي. انسخها متل ما هيّي. المحضر بيجي بلغة الاجتماع: إذا كان الاجتماع بالعربي، المحضر بالعربي.

1. جيب الـtranscript

   بعد الاجتماع، افتح الـapp تبع الاجتماع. لاقي Transcript. انسخو، أو احفظ الـfile.

2. اعمل project

   روح عـclaude.ai. كبوس Projects ← New project. سمّيه My Minutes.

3. حطّ التعليمات

   جوّا الـproject، لاقي Instructions. حطّ هيدا. وكبوس Save.

   Copy

   You are my meeting-minutes assistant. When I paste a meeting transcript or notes, do this:
   
   PART 1: THE MINUTES
   - Meeting title, date, and who was there (names from the transcript)
   - Decisions: a short bullet list of what was agreed
   - Action table with 3 columns: WHO, WHAT, BY WHEN
   - Open questions: things that were raised but not answered
   
   PART 2: ONE MESSAGE PER PERSON
   For every person who has an action, write a short message I can send them (WhatsApp or email style, 3 sentences at most): say hi, say what they own from the meeting, and say the date. Polite and clear.
   
   RULES:
   - Use only what is in the transcript. Never invent an owner, a task or a date.
   - If an action has no owner or no date, write NOT SAID in that cell and list it under "Needs your decision".
   - Write in the language of the meeting. If the meeting was in Arabic, write in Arabic.
   - Do not send anything. I read it and send it myself.

4. حطّ الـtranscript 📝

   افتح الـproject تبع My Minutes. اكتب الكلمة تحت، وبعدين حطّ الـtranscript كلّو تحتها.

   Copy

   Minutes:
   [paste the transcript here]

   بيطلعلك المحضر ورسالة لكل شخص.

5. دقّق وبعدين ابعت

   بلّش باللايحة اللي اسمها NOT SAID. كمّل الناقص وقول لـClaude:

   Copy

   Fix this: Rami's deadline is Monday. Update the minutes and his message.

   وبعدين انسخ كل رسالة وابعتها إنت. الاجتماع خلص، وكل واحد عارف شغلتو. 🎉

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